Calendar Apps Simplify Scheduling with AI and Shared Availability

Gmail, Google Calendar, Outlook, and other calendar apps have built-in tools to help schedule meetings when everyone is available. They can check attendee calendars and suggest free times.

In Gmail, you can highlight times you're free when composing an email to schedule a meeting. Recipients can click a time to set it up.

Google Calendar can find mutual free times between attendees who've shared calendars and suggest meeting times.

Outlook's Scheduling Assistant shows availability and suggests times for meetings with coworkers. It differentiates required and optional attendees.

Dedicated apps like Doodle, Sidekick, and SimplyMeet.me simplify scheduling by letting attendees vote on times or using AI to find mutual availability.